Privacy Policy
Last modified: 08-26-2026
Introduction
BrandifAI LLC ("Company" or "We"), doing business as Brandpod, respects your privacy and is committed to protecting it through our compliance with this policy.
This policy describes the types of information we may collect from you or that you may provide when you visit the website www.brandpod.ai (our "Website") and our practices for collecting, using, maintaining, protecting, and disclosing that information.
This policy applies to information we collect:
On this Website.
In email, text, and other electronic messages between you and this Website.
Through mobile and desktop applications you download from this Website, which provide dedicated non-browser-based interaction between you and this Website.
When you interact with our advertising and applications on third-party websites and services, if those applications or advertising include links to this policy.
It does not apply to information collected by:
Us offline or through any other means, including on any other website operated by Company or any third party (including our affiliates and subsidiaries); or
Any third party (including our affiliates and subsidiaries), including through any application or content (including advertising) that may link to or be accessible from or on the Website.
Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use our Website. By accessing or using this Website, you agree to this privacy policy. This policy may change from time to time https://brandpod.ai/privacy. Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.
Children Under the Age of 13
Our Website is not intended for children under 13 years of age. No one under age 13 may provide any information to or on the Website. We do not knowingly collect personal information from children under 13. If you are under 13, do not use or provide any information on this Website or through any of its features, register on the Website, use any of the interactive or public comment features of this Website, or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 13, please contact us at [email protected]
Information We Collect About You and How We Collect It
We collect several types of information from and about users of our Website, including information:
By which you may be personally identified, such as name, postal address, e-mail address, telephone number and any other identifier by which you may be contacted online or offline ("personal information");
About your internet connection, the equipment you use to access our Website, and usage details.
We collect this information:
Directly from you when you provide it to us.
Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and Google Analytics and other social media reporting.
Information You Provide to Us
The information we collect on or through our Website may include:
Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, subscribing to our service, posting material, or requesting further services. We may also ask you for information when you report a problem with our Website.
Records and copies of your correspondence (including email addresses) if you contact us.
Your responses to surveys that we might ask you to complete for research purposes.
Details of transactions you carry out through our Website and of the fulfillment of your orders. You may be required to provide financial information before placing an order through our Website.
Your search queries on the Website.
Links to exterior URLs.
You also may provide information to be published or displayed (hereinafter, "posted") on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, "User Contributions"). Your User Contributions are posted on and transmitted to others at your own risk. Although we limit access to certain pages and you may set certain privacy settings for such information by logging into your account profile, please be aware that no security measures are perfect or impenetrable. Additionally, we cannot control the actions of other users of the Website with whom you may choose to share your User Contributions. Therefore, we cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.
Information We Collect Through Automatic Data Collection Technologies
As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:
Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.
Information about your computer and internet connection, including your IP address, operating system, and browser type.
We also may use these technologies to collect information about your online activities over time and across third-party websites or other online services (behavioral tracking).
The information we collect automatically does not include personal information, but we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:
Estimate our audience size and usage patterns.
Store information about your preferences, allowing us to customize our Website according to your individual interests.
Speed up your searches.
Recognize you when you return to our Website.
The technologies we use for this automatic data collection may include:
Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.
Flash Cookies. Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies. For information about managing your privacy and security settings for Flash cookies, see https://brandpod.ai/privacy
Web Beacons. Pages of our the Website and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity).
Third-Party Use of Cookies and Other Tracking Technologies
Some content or applications, including advertisements, on the Website are served by third-parties, including advertisers, ad networks and servers, content providers, and application providers. These third parties may use cookies alone or in conjunction with web beacons or other tracking technologies to collect information about you when you use our website. The information they collect may be associated with your personal information or they may collect information, including personal information, about your online activities over time and across different websites and other online services. They may use this information to provide you with interest-based (behavioral) advertising or other targeted content.
We do not control these third parties' tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. For information about how you can opt out of receiving targeted advertising from many providers, see https://brandpod.ai/privacy
Speaker Autofill browser extension
Brandpod Speaker Autofill is an optional Chrome extension that fills speaker application and event registration forms using the speaker profile stored in your Brandpod account. This section describes how it handles your data. It applies in addition to the rest of this policy.
What the extension accesses
The extension does not run on any website until you ask it to. It has no standing access to your browsing. Each time you click Auto-fill application, it is granted access to that one tab, and reads nothing before or after.
When you activate it on a page, it reads the structure of the form in front of you: the labels, field names, placeholder text, field types and length limits. This is how it works out that a field labelled “Short bio” should receive your biography.
Some application forms ask one question at a time. On those, the extension keeps working as you move through the form, reading and filling each question as you reach it. That means it stays active on that tab until you stop it, leave the page, or ten minutes pass, and a Stop button is on screen for as long as it is running. It never presses Next or Submit for you.
One kind of upload is filled: a field asking for your headshot. When a form asks for one, the extension fetches the photo you chose in Brandpod Settings and attaches it, exactly as though you had picked the file yourself; nothing is sent anywhere until you submit the form. Every other upload is left alone. A CV, a slide deck or an identity document is never attached, and the extension never reads a file from your computer.
While it is running it also keeps track of what you type into the fields it filled, so that it can offer to save your changes afterwards even on forms that remove each question from the page once you have answered it. That information stays in your browser unless you tick an item in the review panel and confirm.
What we receive
When you use the extension, the following is sent to Brandpod’s servers:
A request for your speaker profile: so the extension knows what to fill in. We send you back the profile you already store with us: your name, email address, phone number, job title, employer, biography, talk details and links.
Form field descriptions: the labels, field names, types and length limits of the form in front of you, so we can work out which answer belongs in which box. This is sent for the whole form, not only the fields we cannot place. It describes the form; it never includes what you typed.
Profile updates that you explicitly confirm. If you change something the extension filled in, it will ask whether you want to keep that change. Nothing is sent unless you tick it and confirm.
The address of the application page, so we can tell you which speaking opportunity in your Brandpod account it belongs to, warn you if you have already applied to it, and- if you confirm you submitted the form- record that against it. We keep only the site and page address; anything after the ? is discarded, because that part of a link often carries a login token. The address is sent when you activate the extension on a page, and again if you confirm a submission.
The event you say you applied to. Recording an application is never automatic: the extension asks, names the event, and lets you choose a different one or decline. Nothing about a submission reaches us unless you confirm it.
What we never receive
What you type into a form. The extension sends us the description of a field, never its contents. The only exception is a value you explicitly confirm saving to your profile, as described above.
Passwords, payment or card details, national insurance or social security numbers, passport numbers, or dates of birth. The extension is built to ignore these fields entirely. It will not fill them, will not describe them to us, and will not learn from them.
Your browsing history, or any page you have not activated the extension on. The address we receive is that of the one page you activated it on, and only while you are using it there.
Who we share it with
We do not sell any of this data, and we do not use it for anything other than filling your forms and maintaining your speaker profile. The extension contains no third-party analytics, advertising or tracking code.
To provide the feature we rely on two kinds of service provider, who process this data on our instructions and for no purpose of their own:
Amazon Web Services: hosting, storage and email delivery for Brandpod. Your speaker profile and everything described above is stored there.
AI model providers: Anthropic, Google and OpenAI. When a form contains a field we cannot place from its label alone, or asks a question your stored answers do not cover, we send the question (the field’s label, type and length limit, and for a written answer the text of the question together with the material from your profile needed to answer it) to one of these providers to produce a suggested answer. Which provider handles a given request depends on our configuration at the time. We do not send them your name, email address, phone number or postal address for this purpose, and they do not use this data to train their models.
We also disclose data where the law requires it, and to a successor if the business is acquired, as described elsewhere in this policy.
What is stored on your device
Sign-in tokens that identify your browser to your Brandpod account. The short-lived one is held in memory and disappears when you close your browser. The longer-lived one is stored on your device so you do not have to reconnect constantly; it is replaced each time it is used, and you can revoke it at any time.
A short-lived copy of your speaker profile, so filling a form does not require a fresh request every time.
A record of the shape of forms you have already used, so returning to the same form is faster. This contains no personal data.
All of this is erased when you disconnect the browser, and you can clear it at any time from the extension’s options page.
Your controls
Disconnect a browser from Brandpod → Settings → Integrations, or from the extension itself. This immediately revokes its access and erases the data stored on that device.
Clear cached data from the extension’s options page, without disconnecting.
Remove the extension to end all of it. Removing the extension does not delete your Brandpod account or the speaker profile held in it; those are governed by the rest of this policy.
Retention
Your speaker profile is retained as part of your Brandpod account and is covered by the retention terms elsewhere in this policy. Data held on your device by the extension is transient: sign-in tokens expire, the profile copy is refreshed regularly, and everything is erased on disconnect or removal.
How We Use Your Information
We use information that we collect about you or that you provide to us, including any personal information:
To present our Website and its contents to you.
To provide you with information, products, or services that you request from us.
To fulfill any other purpose for which you provide it.
To provide you with notices about your account, including expiration and renewal notices.
To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
To notify you about changes to our Website or any products or services we offer or provide though it.
To allow you to participate in interactive features on our Website.
In any other way we may describe when you provide the information.
For any other purpose with your consent.
We may also use your information to contact you about our own and third-parties' goods and services that may be of interest to you. If you do not want us to use your information in this way, please do not use this Website. For more information, see https://brandpod.ai/privacy
We may use the information we have collected from you to enable us to display advertisements to our advertisers' target audiences. Even though we do not disclose your personal information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.
Disclosure of Your Information
We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.
We may disclose personal information that we collect or you provide as described in this privacy policy:
To our subsidiaries and affiliates.
To contractors, service providers, and other third parties we use to support our business.
To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Brandpod’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by Brandpod about our Website users is among the assets transferred.
To third parties to market their products or services to you if you have not opted out of these disclosures. For more information, see https://brandpod.ai/privacy
To fulfill the purpose for which you provide it. For example, if you give us an email address to use the "email a friend" feature of our Website, we will transmit the contents of that email and your email address to the recipients.
For any other purpose disclosed by us when you provide the information.
With your consent.
We may also disclose your personal information:
To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
To enforce or apply our terms of use https://brandpod.ai/terms and other agreements, including for billing and collection purposes.
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Brandpod, our customers, or others. This includes exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction.
Choices About How We Use and Disclose Your Information
We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:
Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
Disclosure of Your Information for Third-Party Advertising. If you do not want us to share your personal information with unaffiliated or non-agent third parties for promotional purposes, you can opt-out sending us an email with your request to [email protected].
Promotional Offers from the Company. If you do not wish to have your contact information used by the Company to promote our own or third parties' products or services, you can opt-out by sending us an email stating your request to [email protected].
If we have sent you a promotional email, you may send us a return email asking to be omitted from future email distributions.
Targeted Advertising. If you do not want us to use information that we collect or that you provide to us to deliver advertisements according to our advertisers' target-audience preferences, you can opt-out by sending us an email stating your request to [email protected].